Required Documents

1 passport size photograph

1 passport size photograph with WHITE background (35mm x 45mm).

Check our complete details of the photo requirements

A copy of your Passport:

You will be required to submit a copy of your passport. Here’s what we need:

• Your passport data page (bio-data page which shows your face, name etc)
• All pages with Visa information. We don’t need all the pages of your passport. If the page is empty, you do not need to submit it.
  
  Note: Students originating from the countries listed below must provide a copy of ALL passport pages during the submission of student pass application to EMGS:
  • Libya
  • Iran
  • Iraq
  • Somalia
  • Sudan
  • Syria
  • Yemen
• Observation page (showing any extensions, clarifications of name, and previous passport numbers)
• Passport validity duration must be 18 months and above.
  Note: For one-off Student Pass applications, the recommended validity is 12 months longer than the duration of study. For example, if the duration of the study is 36 months then the recommended passport validity is 48 months
• Special Pass or Exit Stamp (if applicable)

Offer Letter

A copy of your offer letter is required in order to apply for a student visa in Malaysia. If you are making an online application, you will only be able to fill out the form and submit an application once you have received a letter of acceptance/offer from your university/college.

Health Declaration Form

You will be required to fill up and submit a copy of the health declaration form to apply for a student visa in Malaysia. If you are making an online application, you are required to upload the scanned copy of the form. Click here to download the Health Declaration Form.

Your academic certificates and transcripts

You need to provide copies of all academic records, certificates or transcripts of studies previously undertaken. Some courses have additional entry requirements. For information regarding these additional requirements check the entry requirements provided by your educational institution.

If you are coming from a country which is considered to be at a high risk of yellow fever, you will be required to obtain the necessary inoculations before coming to Malaysia. You will be asked to provide your yellow fever vaccination booklet/card before you can clear Immigration at the point of entry.

Countries or areas where “a risk of yellow fever transmission is present,” as defined by the World Health Organization, are countries or areas where “yellow fever has been reported currently or in the past, plus vectors and animal reservoirs currently exist” (see the current country list within the International Travel and Health publication (Annex 1) at www.who.int/ith/en/index.html).

Personal Bond

The Immigration Department requires all education institutions in Malaysia to sign a personal bond on behalf of the candidate, binding the University for a specified sum. To comply with this requirement, the institution will require you to lodge the specified amount for this purpose. This money will be returned to you upon completion or withdrawal of your study in the institution, on condition that there is no violation of any provision of the Immigration laws of Malaysia.

Note:
The personal bond form can be submitted after you have arrived in Malaysia for the student pass endorsement. If the personal bond is submitted before the VAL is issued, any errors found will not affect the VAL approval process; however Institutions are advised to make the necessary corrections before the student pass sticker endorsement stage.

Click here to find the personal bond fees by country.

No-Objection Certificate (NOC)

No-Objection Certificate (NOC) is only required if the student is from Sudan . This document must be applied by the institution, and can only be collected from the Sudanese Embassy in Kuala Lumpur by the institution representatives.

Letter Of Eligibility (LOE)

Letter Of Eligibility (LOE) is only required if the student is from Iran. The institution must apply an LOE for the student at the Iranian Embassy in Kuala Lumpur. Once the LOE application is approved, the embassy will provide the LOE details to EMGS directly. Institute representatives are not required to collect the LOE from the Iranian Embassy.

English Language Requirement

Most courses in universities in Malaysia are conducted in English, so you need to show your English language competency is good enough for you to be able to participate fully in your course. This means that proficiency in English is a prerequisite for admission.

When you apply for a Visa Approval Letter (VAL) you must demonstrate that you have an acceptable level of English language proficiency, and upload the certificate as part of your application. The English Language tests which are accepted for Student Pass Application are:

• MUET (Malaysian University English Test),
• IELTS/ IELTS Online (International English Language Testing System),
• TOEFL iBT (Test of English as a Foreign Language),
• TOEFL Essentials (Online) (Test of English as a Foreign Language),
• PTE Academic/ PTE Academic (Online)(Pearson Test of English),
• Cambridge English - B1 Preliminary,B2 First, C1 Advanced, C2 Proficiency,
• Cambridge English - Linguaskill Online,
• Cambridge English - Occupational English Test (OET)(Conventional/Online),
• ELS - Certified Intensive English Programme Level (CIEP Level)

IMPORTANT! If you do not attach your English language certificate when creating your VAL application, your application processing may be delayed. In addition, you will also not be eligible to receive a student pass for the full duration of your course.

Additional Documents for Sarawak Application

1.Authorisation Letter

You must obtain a letter of authorisation from your university as it need to be attached as part of your student pass application.

Note:Authorisation Letter is to confirm the university's representative that will be handling the application and documentation of the student.

2.Cover Letter

You are also required to upload cover letter as part of your student pass application.

Note: Note: Cover letter is issued by the Institute to Sarawak Immigration, to inform the student's intention of applying for the student pass.

3.Pre-Val Medical Report

Please upload your Pre-VAL Medical Report from your country of residence if screening was done at a non-EMGS registered overseas clinic (as applicable). The Medical Report should be completed in the English Language.

If you attend the Pre-VAL Medical Screening at a registered clinic, you can skip this step because all this will be done automatically for you by the clinic.

Students applying to Public Universities should contact their institution for instructions regarding the Pre-VAL Medical Screening.

Note: If you are coming from a country which is considered to be at a high risk of yellow fever, you will be required to obtain the necessary inoculations before coming to Malaysia. You will be asked to provide your yellow fever vaccination booklet/card before you can clear Immigration at the point of entry.

1 passport size photograph

1 passport size photograph with WHITE background (35mm x 45mm).

Check our complete details of the photo requirements

A copy of your Passport:

You will be required to submit a copy of your passport. Here’s what we need:

• Your passport data page (bio-data page which shows your face, name etc)
• All pages with Visa information. We don’t need all the pages of your passport. If the page is empty, you do not need to submit it.
  
  Note: Students originating from the countries listed below must provide a copy of ALL passport pages during the submission of student pass application to EMGS:
  • Libya
  • Iran
  • Iraq
  • Somalia
  • Sudan
  • Syria
  • Yemen
• Observation page (showing any extensions, clarifications of name, and previous passport numbers)
• Recommended passport validity duration is 12 months
• Special Pass or Exit Stamp (if applicable)

Your academic certificates and transcripts

You need to provide copies of all academic records, certificates or transcripts of studies previously undertaken. Some courses have additional entry requirements. For information regarding these additional requirements check the entry requirements provided by your educational institution.

Note:
You must achieve a CGPA of at least 2.0 in order to renew your student pass. Your overall attendance must also be at least 80% in order to renew your student pass.

If you fail to meet any of the above requirements, your institution will be required to submit an explanation letter to support your renewal application.

1 passport size photograph

1 passport size photograph with WHITE background (35mm x 45mm).

Check our complete details of the photo requirements

A copy of your Passport:

You will be required to submit a copy of your passport. Here’s what we need:

• Your passport data page (bio-data page which shows your face, name etc)
• All pages with Visa information. We don’t need all the pages of your passport. If the page is empty, you do not need to submit it.
  
  Note: Students originating from the countries listed below must provide a copy of ALL passport pages during the submission of student pass application to EMGS:
  • Libya
  • Iran
  • Iraq
  • Somalia
  • Sudan
  • Syria
  • Yemen
• Observation page (showing any extensions, clarifications of name, and previous passport numbers)
• Passport validity duration must be 18 months and above.
  Note: For one-off Student Pass applications, the recommended validity is 12 months longer than the duration of study. For example, if the duration of the study is 36 months then the recommended passport validity is 48 months
• Special Pass or Exit Stamp (if applicable)

Offer Letter

A copy of your offer letter is required in order to apply for a student visa in Malaysia. If you are making an online application, you will only be able to fill out the form and submit an application once you have received a letter of acceptance/offer from your university/college.

Your academic certificates and transcripts

You need to provide copies of all academic records, certificates or transcripts of studies previously undertaken. Some courses have additional entry requirements. For information regarding these additional requirements check the entry requirements provided by your educational institution.

Personal Bond

The Immigration Department requires all education institutions in Malaysia to sign a personal bond on behalf of the candidate, binding the university for a specified sum. To comply with this requirement, the institution will require you to lodge the specified amount for this purpose. This money will be returned to you upon completion or withdrawal of your study in the institution, on condition that there is no violation of any provision of the Immigration laws of Malaysia.

The personal bond form can be submitted after you have arrived in Malaysia for the student pass endorsement. If the personal bondis submitted before the VAL is issued, any errors found will not affect the VAL approval process; however Institutions are advised to make the necessary corrections before the student pass sticker endorsement stage.

Note:
The personal bond form can be submitted after you have arrived in Malaysia for the student pass endorsement. If the personal bond is submitted before the VAL is issued, any errors found will not affect the VAL approval process; however Institutions are advised to make the necessary corrections before the student pass sticker endorsement stage.

Click here to find the personal bond fees by country.

No-Objection Certificate (NOC)

No-Objection Certificate (NOC) is only required if the student is from Sudan . This document must be applied by the institution, and can only be collected from the Sudanese Embassy in Kuala Lumpur by the institution representatives.

Letter Of Eligibility (LOE)

Letter Of Eligibility (LOE) is only required if the student is from Iran. The institution must apply an LOE for the student at the Iranian Embassy in Kuala Lumpur. Once the LOE application is approved, the embassy will provide the LOE details to EMGS directly. Institute representatives are not required to collect the LOE from the Iranian Embassy.

Clearance Letter

A clearance/release letter from the previous Educational Institution will be required. A letter of completion issued by the previous Educational Institution will also be accepted.

English Language Requirement

Most courses in universities in Malaysia are conducted in English, so you need to show your English language competency is good enough for you to be able to participate fully in your course. This means that proficiency in English is a prerequisite for admission.

When you apply for a Visa Approval Letter (VAL) you must demonstrate that you have an acceptable level of English language proficiency, and upload the certificate as part of your application. The English Language tests which are accepted for Student Pass Application are:

• MUET (Malaysian University English Test),
• IELTS/ IELTS Online (International English Language Testing System),
• TOEFL iBT (Test of English as a Foreign Language),
• TOEFL Essentials (Online) (Test of English as a Foreign Language),
• PTE Academic/ PTE Academic (Online)(Pearson Test of English),
• Cambridge English - B1 Preliminary,B2 First, C1 Advanced, C2 Proficiency,
• Cambridge English - Linguaskill Online,
• Cambridge English - Occupational English Test (OET)(Conventional/Online),
• ELS - Certified Intensive English Programme Level (CIEP Level)

IMPORTANT! If you do not attach your English language certificate when creating your VAL application, your application processing may be delayed. In addition, you will also not be eligible to receive a student pass for the full duration of your course.